Connect your finance inbox
Gmail or Outlook. One click, 60 seconds. We start monitoring your incoming invoices and SaaS billing emails immediately.
Trusted by UK IT services companies
Your SaaS invoices, sorted. Without the Zapier that broke.
Every AWS bill, contractor invoice, and SaaS subscription that hits your finance inbox gets read, categorised, and queued for approval — automatically. The automation you tried to build yourself, finally working reliably.
→ Start free trial14-day free trial · No card required · Connect your inbox in 60 seconds
finance@youragency.com
Amazon Web Services$1,847.32Cloud Infrastructure
GitHub Enterprise£420.00Software
Contractor Invoice — A.Patel£4,500.00Contractors
4–6 hrslost every month to manual SaaS invoice sorting
£240+average accountant cost to fix multi-currency categorisation errors
60–120financial emails hitting the average IT services inbox monthly
You're a technology company. You shouldn't be processing invoices by hand.
Every month, the same inbox. AWS invoices in USD. Azure charges in EUR. GitHub, Figma, Notion, Linear, Vercel — all arriving on different dates, in different formats, from different billing portals. Plus contractor invoices from three developers, two designers, and a QA consultant.
Someone has to open each one, work out the currency conversion, decide the right category, figure out which client project it belongs to, and enter it into QuickBooks. That someone is you — or a finance manager spending hours on a job that has nothing to do with finance.
It's not complicated work. It's just relentless. And the multi-currency errors your accountant finds at year-end cost more to fix than the tool that would have prevented them.
Month-end inbox
147 finance emails
218 PDF invoices
39 categories to guess
Why old fixes fail
1Forwarded inbox
2Generic receipt app
3Broken automation
You tried to automate this. It didn't stay working.
Maybe you built a Zapier flow that pulled invoices from Gmail and pushed them into a spreadsheet. It worked for two weeks. Then Gmail changed something, the trigger stopped firing, and you only noticed at month-end when the sheet was empty.
Maybe you tried Make (formerly Integromat). More powerful, more complex, and when it broke it was harder to debug than just doing it manually.
Maybe you handed it to a junior team member. They did their best but the category taxonomy was inconsistent, and your accountant spent three hours untangling it before the audit.
Maybe you connected your bank feed to QuickBooks and hoped the auto-categorisation would be good enough. It wasn't — especially not for contractor invoices and multi-currency SaaS charges.
We kept building internal automations that worked for a month and then needed maintenance. I just wanted something that connected to our inbox and handled it — reliably, without me babysitting it every quarter.
The problem wasn't your automation skills. DIY invoice processing was never going to be reliable at this volume.
Built for tech companies who outgrew the spreadsheet.
If you're running a 20–100 person IT services or consultancy business, you understand automation. You've probably already automated things that most companies still do manually. But somehow the finance inbox is still a manual process.
Not because you couldn't build something — you could. But because building and maintaining internal invoice tooling is not what your team is here to do.
This was built so you don't have to. Connect your inbox, configure your categories once, and let it run — reliably, without maintenance, without surprises at month-end.
Built for operators
1Office manager
2Ops lead
3Founder doing finance
This isn't for everyone.
Not for you if...
- You have a dedicated finance team with AP automation — you already have this covered
- You process fewer than 50 financial emails a month — the time saving isn't meaningful yet
- You're on a full ERP like SAP or Oracle — native AP automation is already in your stack
Yes if...
- You handle 50–400 invoices a month including SaaS subscriptions, cloud bills, and contractor fees
- You deal with multi-currency invoices (USD, EUR, GBP) that need manual conversion and categorisation
- You use QuickBooks or Xero and import your own data
- You've tried to automate this before and the automation kept breaking
Best fit
150–400 emails/month
2Xero or QuickBooks
3No finance team
Connect once. It runs reliably.
Configure your expense categories
Upload your own chart of accounts or use our pre-built IT services template — Cloud Infrastructure, Software & Subscriptions, Contractors, Professional Services, and 10 more. Done in under a minute.
Every invoice gets read, converted, and categorised
The moment an invoice arrives — whether it's a USD AWS bill, a EUR Azure charge, or a GBP contractor invoice — we extract the vendor, amount, currency, date, and VAT, convert if needed, and assign the right category.
You review in ten minutes, not four hours
Your weekly queue is typically 5–10 items. Approve, reassign, done. Export to QuickBooks or Xero in one click.
It remembers every vendor, forever
Every correction teaches the system your preferences. After month two, AWS always maps to Cloud Infrastructure, your regular contractors always hit the right category, and your queue is half the size.
Invoice pipeline
1Inbox connected
2Fields extracted
3Ready to export
Monday morning
18 items to review
243 already sorted
3CSV ready
What month-end looks like when the inbox looks after itself.
You open QuickBooks on the last Friday of the month. Everything is already there — AWS, Azure, GitHub, all eleven contractor invoices, the Figma subscription. Categorised, currency-converted, and waiting for export.
There are seven items in the review queue. Two unusual vendor invoices the tool hadn't seen before, and five it wants you to confirm. You're through them in eight minutes.
Your accountant gets clean, consistent data in the right currency. The multi-currency errors disappear. The year-end bill goes down. And your finance manager stops spending Tuesday afternoons doing a job that should have been automated years ago.
“We'd tried two different Zapier automations and a Make scenario. All of them needed fixing within a month. This just works. It's been running for four months and I haven't touched the configuration once.”
Marcus T., Operations Director, 55-person IT consultancy, ManchesterSimple pricing. No surprises.
Starter
£249/month
VAT included
- Up to 200 financial emails/month
- Gmail + Outlook inbox connect
- AI categorisation + review queue
- Vendor memory
- Custom expense categories
- CSV export to Xero/QuickBooks
- Weekly digest email
- Email support, 48h response
Growth
£499/month
VAT included
- Up to 400 financial emails/month
- Everything in Starter
- Priority review queue
- 24h support
Pro
£679/month
VAT included
- Unlimited financial emails
- Everything in Growth
- Direct Xero + QuickBooks API push
- VAT-reclaimable flagging
- 2 inboxes
- 4h priority support
- Coming Q3 2026
Direct integrations launching Q3 2026
All plans include a 14-day free trial. No card required.
Things people ask before they sign up.
The automation that actually stays working.
Connect your Gmail or Outlook. Configure your IT services expense categories (or use our template). Watch your last month of invoices — AWS, contractors, SaaS — get categorised in real time. No card required. 14-day free trial. Cancel in one click.
→ Start free trialThe setup takes eight minutes. The month-ends it fixes are yours to keep.