Trusted by UK hospitality groups

Every venue. Every supplier. Every invoice. Sorted by morning.

Every food supplier invoice, linen charge, and maintenance bill across all your venues gets read, categorised to the right cost centre, and queued for approval — automatically. Clean P&L by venue. No manual sorting.

→ Start free trial

14-day free trial · No card required · Connect your inbox in 60 seconds

finance@youragency.com

Brakes — Food & Beverage£2,840.00Food & Drink — Venue 1

Initial Washroom Solutions£320.00Cleaning & Linen — Venue 2

Gas Safe Engineer — Callout£180.00Maintenance — Venue 3

3 of 214 invoices processed this month

5–8 hrslost every month across a multi-venue group to manual invoice sorting

£560+average cost of P&L errors caused by wrong venue cost centre allocation

150–400supplier invoices hitting a typical multi-venue hospitality inbox monthly

Wrong venue. Wrong cost centre. Wrong P&L. Wrong decision.

In a multi-venue hospitality business, an invoice that hits the wrong venue doesn't just break the accounts — it breaks your ability to understand which site is actually profitable. If Venue 2's food costs land in Venue 1's P&L, every decision you make about staffing, pricing, and investment is built on numbers you can't trust.

Daily supplier invoices arrive from food and beverage suppliers, linen services, cleaning contractors, maintenance companies, licensing bodies, card payment processors, and EPOS providers. Each one needs to hit the right cost centre for the right venue. At the volume a multi-venue group runs, sorting this manually is a part-time job.

And the finance controller or general manager doing it isn't doing it wrong — they're doing it in impossible conditions. Too many invoices, too many vendors, too little time, and no system that makes the right allocation the automatic choice.

Month-end inbox

147 finance emails

218 PDF invoices

39 categories to guess

Why old fixes fail

1Forwarded inbox

2Generic receipt app

3Broken automation

You've tried to create order across the venues. It falls apart under the volume.

Maybe you have a shared email inbox for all venues and one person trying to sort everything into the right folder. It works on quiet weeks. It falls apart when three venues have deliveries on the same day and the inbox has forty invoices by noon.

Maybe you've asked each venue manager to handle their own invoices. Some do it consistently. Others let it pile up, and the reconciliation at month-end takes longer than it should because nobody agreed on the category names.

Maybe your accountant consolidates everything at quarter-end. They get it right eventually, but the process takes days, costs hundreds in fees, and by the time the P&L is clean, the month it covers is already three weeks behind you.

Maybe you've just accepted that your venue-level P&L is always slightly wrong. You make decisions anyway, knowing the numbers aren't quite right. At thin hospitality margins, slightly wrong numbers lead to significantly wrong decisions.

We had three months where Venue 2's linen costs had been going into Venue 1's books. By the time we found it, we'd already decided Venue 1 needed a cost review — based on completely wrong data.

The problem isn't your team. It's that nobody had a system that automatically put each invoice in the right venue's books the moment it arrived.

Built for multi-venue groups who need to trust their numbers by site.

If you're running two to eight hospitality venues — restaurants, hotels, bars, or a combination — you know that venue-level profitability is the number that matters. Not the group P&L. The site-by-site breakdown that tells you which venues to invest in and which to fix.

To trust that number, every invoice needs to hit the right venue's cost centre from the moment it arrives — not after someone sorts through the pile at month-end.

This was built for that precision. Connect your finance inbox, configure your venues and cost centres once, and let every invoice find its right home automatically — however many venues, however many suppliers, every day.

Built for operators

1Office manager

2Ops lead

3Founder doing finance

This isn't for everyone.

Not for you if...

You operate a single venue with fewer than 50 supplier invoices a month — the time saving isn't meaningful enough yet
You already have a dedicated finance team with AP automation across all venues
You're on a full hospitality ERP with built-in invoice processing — you don't need this layer

Yes if...

You operate 2–8 venues and need accurate cost centre allocation per site
You receive 50–400 supplier invoices monthly across food, drink, linen, maintenance, and services
Your venue-level P&L has ever been wrong because an invoice hit the wrong cost centre
Your finance controller or GM is spending more than two hours a week on invoice sorting

Best fit

150–400 emails/month

2Xero or QuickBooks

3No finance team

Every invoice to the right venue. Every time.

Connect your finance inbox

Gmail or Outlook. One click, 60 seconds. We start monitoring every incoming supplier invoice, service charge, and maintenance bill immediately.

Configure your venues and cost centres

Set up your venue names and cost centre codes. Upload your chart of accounts or use our hospitality template — Food & Drink, Linen & Laundry, Cleaning, Maintenance, Card Processing Fees, Licensing, and 8 more. Each category maps to the right venue.

Every invoice gets categorised and venue-allocated

The moment a Brakes delivery invoice, a linen service charge, or a maintenance callout bill arrives, we extract the vendor, amount, date, and VAT — identify which venue it belongs to based on the supplier and context — and assign the right category and cost centre.

Ambiguous allocations go to a short review queue

Invoices that could belong to more than one venue — a group-wide software subscription, a shared maintenance contractor — land in the review queue with a suggested allocation. You approve in minutes, not hours.

Your venue P&L stays accurate all month

Because every invoice hits the right cost centre the moment it arrives, your venue-level P&L is accurate in real time. No month-end reconciliation. No decisions made on wrong numbers.

Invoice pipeline

1Inbox connected

2Fields extracted

3Ready to export

Monday morning

18 items to review

243 already sorted

3CSV ready

Venue P&L you can trust. Decisions you can make with confidence.

It's Monday morning. You open Xero. Every supplier invoice from the past week across all three venues is already in the right place — Venue 1's food costs in Venue 1, Venue 2's linen in Venue 2, the shared maintenance contractor split correctly across both sites it served.

There are eight items in the review queue — a new supplier the tool hasn't seen before, and a group-level invoice that could go two ways. You're through them in nine minutes.

Your venue-level P&L is accurate before the week is out. Not at month-end after a painful reconciliation. Now, while the numbers are still actionable. You know which venue had a good food cost week and which one needs attention.

“We have four sites and the invoice volume was killing our GM's Mondays. Now it's done automatically and she spends that time on the floor. The venue P&L accuracy has genuinely changed how we make investment decisions.”

Daniel F., Operations Director, 4-venue restaurant group, London

Simple pricing. No surprises.

Starter

£249/month

VAT included

Up to 200 financial emails/month
Gmail + Outlook inbox connect
AI categorisation + review queue
Vendor memory
Custom expense categories
CSV export to Xero/QuickBooks
Weekly digest email
Email support, 48h response

Start free trial

Things people ask before they sign up.

Accurate venue P&L. Without the Monday morning invoice pile.

Connect your Gmail or Outlook. Configure your venues and cost centres (or use our hospitality template). Watch your last month of supplier invoices get categorised and venue-allocated in real time. No card required. 14-day free trial. Cancel in one click.

→ Start free trialThe setup takes eight minutes. The venue P&L accuracy it delivers starts immediately.